Address:
Geyserville Fire Protection District

Enterprise System Catalog:

Vendor and product:
Intuit, Quickbooks: Premier Nonprofit Edition 2015
System purpose:

Bookkeeping

Categories/types of data:

vendor contact information, accounts payable, accounts receivable, budget

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel
System purpose:

budgets, cost tracking, MOU charts, payroll , incident logs, training attendance, continuing education certifications, apparel orders, personnel, apparatus, equipment, expenses, payments, personnel rosters, id cards,

Categories/types of data:

budget preparation, cost tracking, MOU charts, payroll preparation and tracking, incident logs, training attendance, continuing education certifications, apparel ordering, tracking of personnel, apparatus, equipment, expenses, payments, personnel rosters, id card preparation,

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Word
System purpose:

writing letters, printing envelopes, preparing agendas and minutes, press releases, resolutions, standard operating policies (SOPs), MOU, grant preparation, memos, informational posters, newsletter preparation, incident log submittals, signature collection, create mission statements

Categories/types of data:

writing letters, printing envelopes, preparing agendas and minutes, press releases, resolutions, standard operating policies (SOPs), MOU, grant preparation, memos, informational posters

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Xerox, Firehouse Software
System purpose:

tracking incidents, training, certifications, equipment inventory, apparatus inventory & maintenance, personnel contact information, record rank & status of personnel

Categories/types of data:

emergency incident reports, personnel data, equipment & apparatus data, training data

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
FileMaker Pro, Budget Master
System purpose:

Vendor, expenses and revenue tracking, Warrant preparation.

Categories/types of data:

vendor contact information, expenses and revenue

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Publisher
System purpose:

create newsletter

Categories/types of data:

District newsletters, posters

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Paint
System purpose:

Edit photos

Categories/types of data:

photos

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsfot, Outlook
System purpose:

email

Categories/types of data:

email

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
TargetSolutions Learning, Target Solutions
System purpose:

mandatory online firefighter training

Categories/types of data:

firefighter and other emergency services training information

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed